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Privacy Policy

Introduction

This document refers to personal data, which is defined as information concerning any living person (a natural person who hereafter will be called the Data Subject) that is not already in the public domain.

The General Data Protection Regulation (GDPR) seeks to protect and enhance the rights of data subjects. These rights cover the safeguarding of personal data, protection against the unlawful processing of personal data and the unrestricted movement of personal data within the EU. It should be noted that GDPR does not apply to information already in the public domain.

CLOH (SCIO) is pleased to provide the following Privacy Notice:

Retention Policy

CLOH (SCIO) will process personal data during the duration of any contract and will continue to store only the personal data needed for up to 10 years after the contract has expired to meet any legal obligations. A copy of the retention policy is available on request.

Retention Policy

CLOH (SCIO) will process personal data during the duration of any contract and will continue to store only the personal data needed for up to 10 years after the contract has expired to meet any legal obligations. A copy of the retention policy is available on request.

Retention Policy

CLOH (SCIO) will process personal data during the duration of any contract and will continue to store only the personal data needed for up to 10 years after the contract has expired to meet any legal obligations. A copy of the retention policy is available on request.

Retention Policy

CLOH (SCIO) will process personal data during the duration of any contract and will continue to store only the personal data needed for up to 10 years after the contract has expired to meet any legal obligations. A copy of the retention policy is available on request.

Data storage

Data is held in on local PC’s and backed up to Microsoft Sharepoint who are fully GDPR compliant.

Your rights as a data subject

At any point whilst CLOH (SCIO) is in possession of or processing your personal data, all data subjects have the following rights:

• Right of access – you have the right to request a copy of the information that we hold about you.

• Right of rectification – you have a right to correct data that we hold about you that is inaccurate or incomplete.

• Right to be forgotten – in certain circumstances you can ask for the data we hold about you to be erased from our records.

• Right to restriction of processing – where certain conditions apply you have a right to restrict the processing.

• Right of portability – you have the right to have the data we hold about you transferred to another organisation.

• Right to object – you have the right to object to certain types of processing such as direct marketing.

• Right to object to automated processing, including profiling – you also have the right not to be subject to the legal effects of automated processing or profiling.

 

In the event that CLOH (SCIO) refuses your request under rights of access, we will provide you with a reason as to why, which you have the right to legally challenge.

 

CLOH (SCIO) at your request can confirm what information it holds about you and how it is processed

 

You can request the following information:

• Identity and the contact details of the person or organisation (CLOH (SCIO)) that has determined how and why to process your data.

• Contact details of the data protection officer, where applicable.

• The purpose of the processing as well as the legal basis for processing.

• If the processing is based on the legitimate interests of CLOH (SCIO) or a third party such as one of its clients, information about those interests.

• The categories of personal data collected, stored and processed.

• Recipient(s) or categories of recipients that the data is/will be disclosed to.

• How long the data will be stored.

• Details of your rights to correct, erase, restrict or object to such processing.

• Information about your right to withdraw consent at any time.

• How to lodge a complaint with the supervisory authority (Data Protection Regulator).

• Whether the provision of personal data is a statutory or contractual requirement, or a requirement necessary to enter into a contract, as well as whether you are obliged to provide the personal data and the possible consequences of failing to provide such data.

• The source of personal data if it wasn’t collected directly from you.

• Any details and information of automated decision making, such as profiling, and any meaningful information about the logic involved, as well as the significance and expected consequences of such processing.

 

To access what personal data is held, identification will be required

CLOH (SCIO) will accept the following forms of ID when information on your personal data is requested: a copy of your national ID card, driving license, passport, birth certificate and a utility bill not older than three months. A minimum of one piece of photographic ID listed above and a supporting document is required. If CLOH (SCIO) is dissatisfied with the quality, further information may be sought before personal data can be released.

All requests should be made to info@communitylandoh.co.uk or by writing to us at the address further below.

Complaints

In the event that you wish to make a compliant about how your personal data is being processed by CLOH (SCIO), you have the right to complain to CLOH (SCIO). If you do not get a response within 30 days you can complain to the Data Protection Regulator.

 

Contact details are:

Finlay J. MacLennan

Development Manager

Community Land Outer Hebrides

c/o UOG Business Centre

Tom na Ba

South Galson

Isle of Lewis

HS2 0SH

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